Subcontractor Management

Our internet-based software system the First For Contractors makes it easy to cost-effectively ensure legal compliance when engaging subcontractors and other suppliers.

It saves time and money by streamlining and automating diligence processes, forming an essential part of the procedures for health and safety, financial management and safeguarding purposes.

When tendering for work from main contractors or public authorities a diligence process is likely to be mandatory. In these circumstances using the First For Contractors Pack will strengthen a business’s position in the event of an HMRC status investigation of individual subcontractors.

Of course, the system can be used for management of any supplier to your business as part of the procurement process. Approved and pre-vetted suppliers will provide peace of mind that your supply chain is competent, experienced and offers value for money.

The key features of the application are:

  • Create an online bespoke pre-qualification questionnaire (PQQ)
  • Set specific questions for different categories (Work Sectors) of subcontractor
  • Set questionnaires to assess a subcontractors knowledge of relevant matters
  • Create a unique profile for each subcontractor, which allows them to complete the PQQ  remotely including the submission of supporting evidence
  • Get email notification of subcontractor progress, set to specific requirements
  • Create instant online reports of a subcontractor’s PQQ which allows the distribution of proof of their competence and supporting evidence to site managers, clients, accreditation bodies etc.
  • Create comprehensive subcontractor agreements to formalise and protect the subcontractor relationship and govern standards of work, invoicing and payment, insurance, employment status, taxation, health & safety responsibility and more

Each Subcontractor has a profile where the user can:

  • View the subcontractors PQQ responses and supporting evidence
  • Approve (or suspend) a subcontractor for work
  • Create and view formal contracts between the parties
  • Store documentation relevant to the relationship

To view more details on the way the system operates including screenshots please follow this link.

 

For all enquiries about the First For Contractors Pack please get in touch using this link.